Privacy Policy

Last Updated: October 9th, 2025

1. Introduction

Prospec, Inc. (“we,” “us,” “our,” or “Prospec”) operates the website prospec.inc, which encompasses our services under Prospec Engineering & Architecture and Prospec Fabrication. We are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with us, or use our services.

By using our website and services, you consent to the data practices described in this policy.

2. Information We Collect

We collect several types of information to provide and improve our services.

Personal Data: While using our site or services, we may ask you to provide us with certain personally identifiable information, including but not limited to:
- Contact Information: Name, email address, phone number, company name.
- Inquiry Details: Information you provide when requesting a quote, submitting a project inquiry, or contacting us for support.
- Professional Information: Job title, project specifications, and other details relevant to your engineering, architecture, or fabrication needs.
Usage Data: We automatically collect information on how the website is accessed and used (“Usage Data”). This may include your computer’s Internet Protocol (IP) address, browser type, browser version, the pages you visit, the time and date of your visit, time spent on those pages, and other diagnostic data.
Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

3. How We Use Your Information

Prospec, Inc. uses the collected data for various purposes:

To provide and maintain our services, including project evaluation and execution.
To respond to your inquiries, quotes, and customer service requests.
To communicate with you about projects, services, updates, and promotional offers (you can opt-out at any time).
To improve our website, services, and user experience.
To monitor the usage of our website and services.
To detect, prevent, and address technical issues and protect against fraudulent activity.
To comply with legal and regulatory obligations.

4. Legal Basis for Processing (For EEA Users)

If you are from the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the context in which we collect it. We typically rely on the following:

The performance of a contract (e.g., to provide you with engineering or fabrication services).
Your explicit consent (e.g., for marketing communications).
Our legitimate interests, which are not overridden by your data protection rights.
Compliance with a legal obligation.

5. Sharing Your Information

We do not sell, trade, or rent your Personal Data to third parties. We may share your information in the following situations:

Service Providers: We may employ third-party companies and individuals to facilitate our services (“Service Providers”), such as cloud hosting, data analysis, and marketing. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Business Transfers: If Prospec, Inc. is involved in a merger, acquisition, or asset sale, your Personal Data may be transferred.
Legal Requirements: We may disclose your Personal Data where required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

6. Data Security

The security of your data is important to us. We use commercially acceptable means to protect your Personal Data, including administrative, technical, and physical safeguards. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee its absolute security.

7. Your Data Protection Rights

Depending on your location, you may have certain rights regarding your personal data:

Access and Portability: The right to access and receive a copy of your personal data.
Rectification: The right to correct any inaccurate or incomplete data we hold about you.
Erasure (“Right to be Forgotten”): The right to request the deletion of your personal data.
Restriction of Processing: The right to request that we suspend the processing of your personal data.
Objection to Processing: The right to object to our processing of your personal data.
Withdraw Consent: Where we rely on consent, you have the right to withdraw it at any time.

To exercise any of these rights, please contact us using the details provided at the end of this policy.

8. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, to comply with our legal obligations, resolve disputes, and enforce our agreements.

9. Links to Other Sites

Our website may contain links to other sites that are not operated by us. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Children’s Privacy

Our services are not directed to anyone under the age of 18 (“Children”). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have any questions about this Privacy Policy, your personal data, or your rights, please contact us.